System for Relief and Welfare Department

This application is built for a non-profit organization who focus on serving the poor people all over the world. This application helps them register the people, provide them with badge cards and track the relief delivered to the people in terms of breakfast, food and shelter provided.

The application database is centrally hosted at a server and the users of the application i.e the volunteers and staffs access the offline copy of the application on their iPads. On opening the application, the user has to go through a login validation process. The user’s access to the different features/functionality in the application is controlled by the login/security policy defined by the Administrator of the system.

This application holds the following features in terms of different modules:

1. Badge Administration: – This is managed by the administration personnel. They can create new badge entries for the villagers/people. The system provides functionality to allow the user to take photo of the person from their iPads and save it in the FileMaker application database containers using external storage options. The user can then click a button to generate a unique barcode for the person and print a badge id card for the person with the person’s details, photo and the unique barcode printed on it.

2. Breakfast, Bags, Water Distribution: – This module is accessed by the distributor staffs. While distributing the breakfast, bags or water the staff will scan the person’s badge id card to validate the eligibility and then give them the breakfast. Each scan is recorded in the application for admin reporting purpose.

3. Distribution Inventory: – They keep track and manage their inventory here. The inventory is automatically deducted when the items are consumed in the distribution process.

4. Bags: – The user creates similar type of bags and puts relief items in them equally. The bags are then distributed to individual person or a family. The items used in the bags are auto deducted from the Inventory.

5. Medical Records: – This holds the medical fitness parameters for different age limits of the persons so that the volunteers can advise/treat people accordingly. It provides a form where the volunteers can record the medical fitness of the people.

6. Demographics: – This holds the people demographics showing the details about people, their house number, related family members, etc.

7. Accounts: – This is an Admin accessible area where the admin can manage the users and their access to this application.

8. Employee Payroll System (with clock in and out data)

9. Reports: – Based on the badges scanned different kinds of reports can be generated by the admin to know the number of distributions made, how many people didn’t get the food on a day due to some reason, how many new badges were created, etc. Based on these reports the company aims to do better the next time.